AI-Reply Privacy policy

Privacy Policy for AI Email Assistant for Thunderbird

Last Updated: 2025-01-01

This Privacy Policy outlines how Zanteres Softwareentwicklung e.U. („we,“ „our,“ or „us“) handles your data when you use the AI Email Assistant for Thunderbird („the Plugin“). By using the Plugin, you agree to the practices described in this policy.


1. Data Collection

1.1 Types of Data Collected:

  • Email Content: When using the Plugin’s AI response generation feature, the content of the email you are responding to, your email draft, and any contextual data necessary for generating responses may be sent to third-party AI services.
  • Metadata: Non-personally identifiable data such as Plugin usage statistics and error logs may be collected to improve the Plugin’s performance.

1.2 How Data is Collected:

  • Email content and metadata are collected only when you explicitly use the AI response feature.

2. Data Usage

2.1 Purpose of Data Use:

  • To generate AI-powered email responses.
  • To improve the Plugin’s functionality and user experience.

2.2 Third-Party Services:

The Plugin sends email content to the following third-party AI providers for response generation:

  • ChatGPT (OpenAI)
  • Mistral
  • Ollama

Each of these providers processes your data according to their own privacy policies. We encourage you to review their policies:

  • OpenAI: https://openai.com/privacy
  • Mistral: [Insert URL for Mistral’s Privacy Policy]
  • Ollama: [Insert URL for Ollama’s Privacy Policy]

3. Data Sharing

We do not store or share your data with any entity other than the selected third-party AI providers during the response generation process. No data is retained by Zanteres Softwareentwicklung e.U. after it is sent to these providers.


4. Data Security

We implement industry-standard security measures to protect your data while it is being transmitted to third-party providers. However, we cannot guarantee the security of data once it leaves our system and is processed by external services.


5. User Control and Rights

  • Opt-Out: You can opt out of using the AI response feature to prevent your data from being sent to third-party providers.
  • Data Deletion: Since we do not store your data, there is no retention period for the information sent through the Plugin. However, you should contact third-party providers directly for their data retention policies.

6. Updates to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices or relevant laws. Updates will be posted within the Plugin and/or our website. Your continued use of the Plugin constitutes acceptance of the updated policy.


7. Contact Information

If you have any questions or concerns about this Privacy Policy, please contact us at:

Zanteres Softwareentwicklung e.U.
Lilienthalgasse 13, 1030 Wien, Austria
Email: office@zanteres.com


By using the AI Email Assistant for Thunderbird, you acknowledge that you have read and understood this Privacy Policy.